Tracker Setup
Set the review date and identify this outside-vendor work tracker.
Return-due status is evaluated against this date.
Scope: Use one row for one outside-vendor work item. The tracker follows send-out, expected return, actual return, final verification, and entered sublet economics. It does not rate vendors, approve repairs, change customer authorization, or replace your accounting or repair-order system.
Sublet & Outside Vendor Work
Track each outside service from send-out through return, verification, and cost entry.
| Job / RO (optional) | Customer / Vehicle (optional) | Outside Vendor | Sublet Work / Service | Sent Out (optional) | Expected Return (optional) | Actual Return (optional) | Vendor Ref / Invoice # (optional) | Estimated Cost (optional) | Actual Cost (optional) | Customer Charge (optional) | Work Verified | Waiting / Delay Reason (optional) | Canceled | Notes (optional) | Remove |
|---|
Up to 100 outside-vendor work lines per tracker. Blank money fields stay blank and are not treated as $0.
Status logic: Status is derived from the dates and verification you enter: Not Sent, At Vendor, Expected Today, Return Overdue, Returned / Awaiting Verification, Completed, or Canceled. Returned work is not Complete until Work Verified is checked.
Tracker Notes
Record vendor callbacks, special handling, billing context, or other follow-up details.
Tool Actions
No saved tracker loaded.
Sublet Work & Outside Vendor Status
Review open outside work, vendor returns, verification follow-up, and entered sublet economics.
Add outside-vendor work, then select Update Status.
Results will show open work, overdue returns, verification follow-up, vendor totals, and entered costs.
Open Sublet Jobs0
At Vendor0
Return Overdue0
Awaiting Verification0
Estimated Cost Entered$0.00
Actual Cost Entered$0.00
Customer Charges Entered$0.00
Gross Sublet Profit$0.00
Completed: 0
Cost Entry Pending: 0
Complete-Priced Lines: 0
Gross Margin on Complete-Priced Lines: —
Attention & Follow-Up
Vendor Summary
| Outside Vendor | Jobs | Open | At Vendor | Overdue | Awaiting Verification | Completed | Actual Cost Entered | Customer Charges Entered | Gross Profit |
|---|
Sublet Cost Review
| Job / RO | Customer / Vehicle | Vendor | Work / Service | Estimated Cost | Actual Cost | Cost Variance | Customer Charge | Gross Profit | Gross Margin | Status |
|---|
Sublet Detail
| Job / RO | Customer / Vehicle | Vendor | Work / Service | Sent Out | Expected Return | Actual Return | Vendor Ref / Invoice # | Verified | Waiting / Delay Reason | Canceled | Status | Notes |
|---|
Status is based only on the dates, verification, and canceled state entered here. Gross Sublet Profit and Gross Margin include only lines where both Actual Cost and Customer Charge are entered. This tracker reports vendor activity; it does not rate vendors, determine repair quality, approve charges, or make safety decisions.